Glossary¶
This page defines key terms you'll encounter when using Polyguard. Refer back here anytime you come across an unfamiliar term in the documentation.
Biometric Verification : The process of confirming a person's identity using physical characteristics, such as a facial scan. In Polyguard, biometric verification uses real-time facial recognition to compare your face to the photo on your government-issued ID. All biometric data stays on your device and is never uploaded to Polyguard's servers. See Identity Credentials & Proofs for details.
Compliance Report : A downloadable PDF document generated after every Polyguard-protected meeting. The report contains a formal record of the meeting — including participant names, identity verification status, verification methods, and timestamps. Useful for auditing, regulatory requirements, and attaching to candidate records. See Review & Reports.
Identity Credential : A document used to verify your identity, such as a passport or driver's license. You scan your credential once during initial setup. Polyguard always performs real-time facial recognition alongside any document credential. See Identity Credentials & Proofs.
Identity Proof : A specific piece of verified information that Polyguard generates from your credentials and shares between meeting participants. Proofs are redacted — they confirm facts about your identity without exposing the underlying documents or personal data. When creating a meeting, you choose which proofs to require. See Identity Credentials & Proofs for the full list.
High Certainty Proof : A hybrid proof that combines document verification and geographic location. If a participant verified with a non-passport ID but is currently outside the issuing country (measured via GPS/GNSS), Polyguard rejects the document and requires a passport instead. This provides the strongest identity assurance. See Identity Credentials & Proofs.
Invite Link : A unique URL shared by your Polyguard administrator that allows you to join your organization's Polyguard workspace. You cannot sign up for Polyguard without an invite link. Your admin may share it by email, text message, or on an internal website. See Accept Invite & Setup.
Onboarding : The initial setup process when you first join Polyguard. For administrators, onboarding includes creating a trial account, inviting pilot users, installing integrations, and hosting a first secured meeting. For individual users, the key steps are downloading the Polyguard Mobile app, scanning the invite QR code, and verifying your identity.
Polyguard Console : The web-based dashboard at console.polyguard.ai where you access meeting records, download compliance reports, and manage settings. You log in by scanning a QR code with the Polyguard Mobile app. See First Login.
Polyguard Mobile : The Polyguard mobile app for iPhone and Android. You use it to verify your identity (scanning your government ID and performing real-time facial recognition), accept invitations (by scanning a QR code), log in to the Polyguard Console, and manage your identity proofs. Download it from the App Store or Google Play Store. See Accept Invite & Setup.
Secure Meeting Link : A special meeting link generated by Polyguard that prompts participants to verify their identity before joining a video meeting. When someone clicks a secure meeting link, they're guided through the identity verification process and then directed to the Zoom or Teams meeting. Share these links with candidates via email, your ATS, or chat. See Share & Join.
Trust Check : An evaluation performed by Polyguard during a meeting to assess the trustworthiness of each participant based on their completed identity proofs. Trust checks happen automatically and feed into the verification badges that appear in the Polyguard sidebar.
Presence Check : The Polyguard QR code scanning experience. Rather than scanning a single static QR code, you hold your camera steady for about 5 seconds while the QR code rapidly changes. This uses optical distance bounding to verify that you are physically present at your device and not connecting through a VPN or remote desktop.
Geographic Location Proof : An identity proof that shares your location at the administrative region level (state and country only). Polyguard does not share your city, precise coordinates, or any granular location data. This proof is added during initial setup and used during Presence Check scans. See Identity Credentials & Proofs.
Verification Badge : A colored indicator displayed next to each participant's name in the Polyguard sidebar during a meeting. A green badge means the participant's identity has been verified. A yellow badge means verification is in progress. A red badge means the participant has not completed verification — end the meeting immediately if you see a red badge. See During the Meeting.
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